Streamline the intake.
Strengthen the supplier connection.
VendorHub turns supplier onboarding from an inbox full of attachments into one record you can stand behind, with an EP Score on every vendor compiled from publicly available government records.
Live EP Score from public records · No vendor account required
Six steps, and nothing left in an inbox.
Step through the cycle below. Each stage shows the product doing the work, alongside what it means for your team.
Build the form
Shape the onboarding form around the risk you are actually managing. Drag in question types, set conditional rules so vendors only see what applies to them, mark where documents are required, and publish it as a standard the whole team uses.
- ✓Visual builder with pages, sections and every common question type
- ✓Conditional rules that hide irrelevant questions from the vendor
- ✓Upload points wherever evidence is required
- ✓Repeating sections for licences, sites, subsidiaries or subprocessors
- ✓Start from the template library or upload the packet you already send
Send it out
Enter the vendor's email and send. They get a secure link that opens in any browser, with no account to create and nothing to install. Your pipeline shows who has been invited, who has started, and who has gone quiet.
- ✓Invitations sent in seconds from any template
- ✓Vendors work in a browser, on desktop or phone
- ✓Pipeline view of invited, in progress, submitted and approved
- ✓Automatic reminders when a vendor stalls
Vendor completes it
Typing a long compliance form is where vendors abandon. In VendorHub they can speak their answers instead, work in their own language, and upload documents that fill the matching fields automatically. What is left takes minutes.
- ✓Speech to text on open questions, so vendors can talk instead of type
- ✓Vendor-facing form available in multiple languages
- ✓Uploaded documents read automatically and fill matching answers
- ✓Save and resume, with a live completion counter
- ✓Validation catches contradictions before submission, not after
Review what came back
Form answers and uploaded evidence sit side by side for your reviewer. Click the exact section of a document that needs changing and attach the comment there. Nothing goes back to a vendor without a written reason.
- ✓Responses and documents reviewed in one place
- ✓Section-level comments pinned inside the document
- ✓A written reason is required before a request goes back
- ✓Approve, or ask for one replacement document without voiding the rest
Resolve and approve
The vendor sees exactly what needs fixing and updates only that item. Everything else stays as submitted. When it clears, the record locks with a full dated history behind it.
- ✓Vendor re-supplies only the flagged item
- ✓The rest of the submission stays intact
- ✓Every request, response and decision timestamped
- ✓Approved record locked and retained for audit
Score and export
The EP Score is compiled from publicly available government records and weighted across five categories, giving you a consistent measure across the whole vendor base. Approved records export to your ERP with their details, certifications and score attached.
- ✓Overall vendor score compiled from public government records
- ✓Consistent and comparable across every vendor you onboard
- ✓Refreshed over time rather than frozen at approval
- ✓Exported to your ERP by file or API, score included
Six tools and a chase, or one VendorHub.
Most onboarding runs on things that were never built for it. Here is the honest side by side.
How it works today
- ×A PDF form emailed out and returned half complete
- ×A shared drive where certificates go to expire quietly
- ×Manual lookups in a browser tab, done inconsistently
- ×A spreadsheet tracking who has sent what
- ×Email threads standing in for an audit trail
- ×A calendar reminder for renewals that nobody actions
How it works in VendorHub
- ✓One form built to your policy, completed by voice in any language
- ✓Documents read on upload, with expiry tracked automatically
- ✓An EP Score compiled the same way for every supplier
- ✓A live pipeline showing exactly who is where
- ✓A dated trail of every comment, request and approval
- ✓Renewals that only ask for what actually lapsed
One overall score, compiled from public records.
Instead of asking suppliers to describe themselves, VendorHub compiles what is publicly available about each company in government records and turns it into a single number you can compare across your whole vendor base. Because it does not depend on what a vendor claims, the same evidence produces the same score every time.
The percentages below are how much each category contributes to the total. They are weights, not a supplier's result.
- 25%Registration and identityIs the entity real, properly registered, and are its identifiers consistent?
- 30%Exclusions and sanctionsDoes any public listing bar this vendor from being engaged or paid?
- 15%Past performanceDoes the public record show a pattern of delivering, or of failing to?
- 15%Business stabilityHas the business been operating long and consistently enough to rely on?
- 15%Regulatory and safetyIs there an enforcement history that creates exposure by association?
You ran your week. Onboarding ran itself.
What actually happens between inviting a supplier on Monday and approving them on Friday.
You send one invitation
Pick the template that matches what you are buying, enter the supplier's email, send. No account for them to create, nothing for anyone to install.
Under a minuteThe supplier starts, and finishes
They upload the documents they already have, speak the answers that are left, and work in their own language. The form fills itself around them.
Most answers pre-filledA score appears before you read anything
The EP Score is compiled on submission, so your reviewer already knows whether this is a routine approval or one that needs a closer look.
Triaged automaticallyOne document comes back
The insurance certificate expires next month. Your reviewer clicks that section, writes why, and sends it back. Nothing else is disturbed.
One clear instructionThe supplier fixes only that
They upload the renewed certificate. Every other answer stays exactly as submitted, so nobody re-enters anything.
One round, not fourApproved and exported
The record locks with its full dated history and lands in your ERP with details, certifications and score attached. Next year, renewal is a signature.
Done properlyWhere VendorHub sits next to the suites.
Precoro, Ivalua and SAP Ariba are capable products built around a different centre of gravity. The full guide covers each properly.
| Capability | VendorHub | Precoro | Ivalua | SAP Ariba |
|---|---|---|---|---|
| Primary focus | Onboarding and vendor scoring | Procure to pay | Source to pay suite | Enterprise procurement |
| Overall vendor score from public records | Every plan | Not offered | Third party add-on | Third party add-on |
| Speech to text answers for vendors | Included | Not offered | Not offered | Not offered |
| AI conversion of your existing PDF form | Included | Not offered | Not offered | Not offered |
| Purchase orders, invoices and payments | Not offered, exports instead | Yes | Yes | Yes |
| Typical time to first vendor invited | Same day | Days | Months | Months |
Asked a lot. Answered straight.
Bring one supplier. We will onboard them with you.
Thirty minutes, your real vendor and your real form, run through the product on the call.
Everything the onboarding cycle needs, in one workspace.
Design the form, get it completed, review what comes back, score the supplier, approve, and handle the renewal a year later. Here is each part in detail.
A form designed, not inherited.
Onboarding packets grow by accretion. Somebody adds a question after an incident, nobody ever removes one, and five years later every supplier answers two hundred questions written for somebody else. The builder lets you start from what you actually need to know and keep it that way.
- ✓Pages, sections and every common question type
- ✓Conditional rules that hide questions from vendors they do not apply to
- ✓Upload points wherever documentary evidence is required
- ✓Repeating sections for licences, sites, subsidiaries or subprocessors
- ✓Electronic signature and certification blocks
- ✓Publish once and reuse, or clone and adapt per vendor category
Bring the packet you already send.
You do not have to rewrite your compliance questions to move off email. Upload the document you send today and VendorHub rebuilds it as a live digital form, preserving your wording while adding the structure that makes it completable.
- ✓Reads PDF and Word onboarding packets
- ✓Detects conditional phrasing such as 'if yes, please explain'
- ✓Creates upload points where documents are requested
- ✓Flags questions that repeat across sections so vendors answer once
- ✓Everything stays editable in the builder afterwards
Built so the vendor reaches the end.
Suppliers are not your employees and will not tolerate a bad interface. The portal opens from a link, accepts spoken answers, works in the supplier's own language, and reads their uploaded documents so most of the form is filled before they start typing.
- ✓Speech to text, so vendors can answer by talking
- ✓Multiple languages on the vendor-facing form
- ✓Uploaded documents fill the matching answers automatically
- ✓Save and resume with a live completion counter
- ✓Validation catches contradictions before submission
- ✓Works on a phone as well as a desktop
An overall supplier score, compiled from public records.
Rather than asking a supplier to describe itself, VendorHub compiles what is publicly available about that company in government records and turns it into one number, weighted across five categories.
Exclusions and sanctions carry the heaviest weight because they are binary. A supplier who cannot legally be engaged is not a supplier, however well they might perform. Identity follows, because every other assessment depends on knowing the entity is real and properly registered.
Read the percentages as weights
Each figure is how much that category contributes to the total score, not the result a supplier achieved in it. A vendor scoring 90 overall has been assessed across all five, each contributing in the proportion shown.
- ✓No self-assessed inputs, so nothing a supplier claims moves the number
- ✓Every category opens to show what was checked and when
- ✓Refreshed over time rather than frozen at approval
- ✓Consistent across your whole vendor base, so scores are comparable
- ✓Custom weighting available for organisations with a different risk policy
- 25%Registration and identityIs the entity real, properly registered, and are its identifiers consistent?
- 30%Exclusions and sanctionsDoes any public listing bar this vendor from being engaged or paid?
- 15%Past performanceDoes the public record show a pattern of delivering, or of failing to?
- 15%Business stabilityHas the business been operating long and consistently enough to rely on?
- 15%Regulatory and safetyIs there an enforcement history that creates exposure by association?
Point at the problem, not around it.
The slowest part of onboarding is usually the loop between a reviewer saying something is wrong and a supplier working out what. Comments attach to the exact section of the document, and a rejection cannot be sent without one, so that loop closes in a single round more often than not.
- ✓Form responses and documents reviewed side by side
- ✓Section-level comments pinned inside the document
- ✓A written reason required before anything returns to the vendor
- ✓Request one replacement document without voiding the submission
- ✓Every approval and rejection timestamped on the vendor timeline
Renewals that only touch what expired.
Certifications are valid for a fixed period from signature, so compliance is a cycle rather than an event. VendorHub tracks each supplier's compliance year and gives you a choice per vendor: carry unchanged information forward, request only what lapsed, or ask for a full resubmission.
- ✓A compliance year on every vendor record
- ✓One-click carry forward where nothing has changed
- ✓Targeted requests for expired insurance, licences or registrations
- ✓Advance warning before a certificate lapses
- ✓Year by year history preserved for audit
Your ERP stays the system of record.
Start with your history rather than an empty list. Import your existing vendor master through CSV with field mapping and duplicate detection, then push approved records back out with their details, certifications and score attached.
- ✓CSV import with field mapping and duplicate detection
- ✓API and file export of approved vendor records
- ✓EP Score travels with the exported record
- ✓Configuration for statuses, categories, reviewers and roles
Start from a form that already fits the vendor.
Organised by what you are buying rather than who you are buying from, because that is what changes the questions. Every template is a starting point you can clone and edit.
Bring your longest onboarding packet.
We will convert it live on the call, conditional logic and repeated questions included.
Different industries, different questions.
Onboarding programmes stall when one generic form is used for every kind of supplier. Below is what VendorHub looks like in the sectors where that costs the most.
Flow-down obligations reach three tiers deep
A machined-part supplier and a staffing firm on the same programme inherit completely different clauses, and both inherit them from you. VendorHub runs a regulated template that carries the required certifications with conditional logic, so the machinist is not answering staffing questions and neither is skipped. Quality certifications are tracked with expiry dates, and the annual certification cycle runs itself the following year.
- ✓Regulated template with flow-down certifications built in
- ✓Quality certificates tracked to their expiry date
- ✓Annual re-certification without rebuilding the form
Where it helps most
Regulated template with flow-down certifications built in. Quality certificates tracked to their expiry date. Annual re-certification without rebuilding the form.
Nobody reaches site without current cover
Subcontractors turn up with a certificate that was valid when it was emailed. VendorHub captures coverage limits and expiry dates as data rather than as an attachment, holds professional licences as repeating entries with individual expiry dates, and flags the lapse before somebody is already on your site.
- ✓Coverage limits captured as structured data
- ✓Repeating licence block with per-licence expiry
- ✓Advance warning before a certificate lapses
Where it helps most
Coverage limits captured as structured data. Repeating licence block with per-licence expiry. Advance warning before a certificate lapses.
Provenance questions software never asks
Where a part is made, what it contains and how it is classified for export are questions a generic vendor form has no place for. The manufacturer template collects origin, materials and substance declarations, quality certifications and export classification as structured answers you can actually report on.
- ✓Country of origin and materials declarations
- ✓Quality certifications with expiry tracking
- ✓Export classification captured per product line
Where it helps most
Country of origin and materials declarations. Quality certifications with expiry tracking. Export classification captured per product line.
Suppliers who touch patients or patient data
The exposure runs both ways: clinical suppliers carry licensing and safety obligations, while software suppliers carry data ones. Running two templates from one library means each supplier answers what is relevant, and both feed the same scored record.
- ✓Separate clinical and technology templates
- ✓Data handling and residency captured for software suppliers
- ✓One scored record regardless of supplier type
Where it helps most
Separate clinical and technology templates. Data handling and residency captured for software suppliers. One scored record regardless of supplier type.
Evidence a regulator will accept
Third-party risk expectations mean showing how a supplier was assessed, not just that they were. Every VendorHub approval carries a score, a category breakdown, the documents reviewed and a dated trail of who decided what.
- ✓Consistent assessment applied to every supplier
- ✓Complete dated evidence trail per approval
- ✓Re-verification on an annual cycle by default
Where it helps most
Consistent assessment applied to every supplier. Complete dated evidence trail per approval. Re-verification on an annual cycle by default.
Security review without a 300-row spreadsheet
Most software purchases do not justify a full security questionnaire, but none of them justify no review at all. The technology template collects attestations, penetration testing, data residency, a subprocessor register and incident history in a form vendors finish.
- ✓Security attestations with report uploads
- ✓Subprocessor register as structured data
- ✓Incident history with mandatory explanation
Where it helps most
Security attestations with report uploads. Subprocessor register as structured data. Incident history with mandatory explanation.
A long tail that still needs screening
Carrier and broker lists are long, and applying a full compliance packet to all of them guarantees nobody finishes. A short setup template covers identity, tax and banking in minutes, while every supplier still receives the same exclusion screening as a strategic one.
- ✓Short setup form for high-volume suppliers
- ✓Same exclusion screening across the whole base
- ✓Upgrade a supplier to a fuller template as spend grows
Where it helps most
Short setup form for high-volume suppliers. Same exclusion screening across the whole base. Upgrade a supplier to a fuller template as spend grows.
Procurement that has to be defensible
Purchasing decisions are open to challenge, so the assessment behind them has to be consistent and recorded. VendorHub applies the same scored process to every supplier and keeps year-by-year history for audit.
- ✓Identical process applied to every supplier
- ✓Year by year history preserved
- ✓Exportable evidence for audit and challenge
Where it helps most
Identical process applied to every supplier. Year by year history preserved. Exportable evidence for audit and challenge.
Match the form to the risk, not to the vendor's size.
A large supplier of low-risk goods needs fewer questions than a small contractor sending people into your plant. Sorting templates by purchase risk rather than company size is usually a one-afternoon exercise, and it is the single change that most improves both completion rates and the quality of what you collect.
Not sure which template fits your supply base?
Bring your vendor categories to the call and we will map them with you.
Straightforward pricing. Scoring on every plan.
Prices in USD, billed annually. Internal users are unlimited on every plan, because pricing should scale with vendors rather than seats.
Starter
- ✓Up to 50 active vendors
- ✓Full onboarding template library
- ✓EP Score with monthly refresh
- ✓Multilingual vendor portal with speech to text
- ✓Document review with comments
- ✓Annual compliance cycle
- ✓CSV import and export
Growth
- ✓Up to 500 active vendors
- ✓Everything in Starter
- ✓EP Score continuous refresh with alerts
- ✓AI import of your existing PDF forms
- ✓Carry-forward automation for renewals
- ✓API access for ERP export
- ✓Priority support
Enterprise
- ✓Unlimited vendors and workspaces
- ✓Everything in Growth
- ✓Single sign-on and role-based access
- ✓Custom EP Score category weighting
- ✓Dedicated onboarding support
- ✓Security review and DPA support
An active vendor is one with an open onboarding, an active compliance year, or score monitoring enabled. Archived vendors do not count toward your limit.
Before you talk to sales.
See it on your own vendors first.
Book thirty minutes and bring a real supplier. We will show you exactly what the product does before anyone talks about contracts.
VendorHub compared with Precoro, Ivalua and SAP Ariba.
These are good products built for different problems, which is the most useful thing to understand before you shortlist. Based on publicly available product information as of August 2026.
| Capability | VendorHub | Precoro | Ivalua | SAP Ariba |
|---|---|---|---|---|
| Primary focus | Onboarding and vendor scoring | Procure to pay | Source to pay suite | Enterprise procurement |
| Overall vendor score from public records | Every plan | Not offered | Third party add-on | Third party add-on |
| Independent entity and exclusion checks | Built in | Not offered | Via partners | Via partners |
| Speech to text answers for vendors | Included | Not offered | Not offered | Not offered |
| AI conversion of an existing PDF form | Included | Not offered | Not offered | Not offered |
| Documents read to pre-fill answers | Included | Invoice capture only | Partial | Partial |
| Multilingual vendor portal | Yes | Limited | Yes | Yes |
| Annual compliance carry-forward | Included | Not offered | Yes | Yes |
| Purchase orders, invoices and payments | Not offered, exports instead | Yes | Yes | Yes |
| ERP import and export | CSV and API | Yes | Yes | Yes |
| Typical time to first vendor invited | Same day | Days | Months | Months |
| Best fit | Mid-market and regulated buyers | SMB purchasing | Global enterprise | SAP-centric enterprise |
Note the row we lose
VendorHub does not process purchase orders, invoices or payments. That is deliberate, and it is why the export path matters: we handle intake and verification, then hand a clean record to whatever runs your purchasing.
Where each one actually wins.
Comparisons reflect publicly available product information as of August 2026 and may change as these products evolve. Precoro, Ivalua, SAP Ariba and Graphite Connect are trademarks of their respective owners. No affiliation or endorsement is implied.
Put us next to your shortlist.
Bring the platform you are comparing against and we will be straight with you about where it wins.
Bring a real supplier. We will onboard them with you.
Thirty minutes, no slide deck. Pick a time, tell us a little about your vendor base, and we will run your own onboarding form and a live score on the call.
What we cover
A live EP Score on a supplier you name, your existing onboarding form converted on the call, and the template that fits your vendor mix.
Prefer email?
hello@eprocureai.com. We reply within one business day.