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Pricing

Vendor Onboarding Software Pricing
An honest conversation about cost

We do not publish a rate, because the number that fits a six person procurement team is not the number that fits a three hundred person one, and a headline price that applies to neither helps nobody. Ask us on the first call and you will get a figure.

A number on the first callSupplier volume does not change it
Talk to us See what it does
What decides the numbertwo things
The tiers

What each tier is for

Capability rises across the three. Which you need usually comes down to volume and how much separation of duties you require.

01

Team

For one team getting supplier onboarding in order before anybody asks for it.

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  • Onboarding questionnaires with branching rules and document uploads
  • Vendor directory with status, category and validity dates
  • Documents read on arrival with expiry captured
  • EP Score on every supplier, with its sources shown
  • Email invitations with automatic reminders
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02Where most teams start

Growth

For teams onboarding at volume, where consistency across suppliers is what matters.

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  • Everything in Team
  • Multiple questionnaires per supplier type, applied on invitation
  • VendorHub AI for editing questionnaires by describing the change
  • Voice and multilingual intake for suppliers who would otherwise abandon
  • Continuous screening against exclusion, debarment and sanctions lists
  • Import from CSV, Excel, PDF or Word with duplicate detection
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03

Enterprise

For larger organisations with multiple sites, heavier role separation and their own retention needs.

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  • Everything in Growth
  • Roles scoped to how your organisation separates duties
  • Site specific requirements per supplier and location
  • Supplier diversity classification and reporting
  • Onboarding support for an existing supplier base
  • A named contact for setup and the first review cycle
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Why we price this way

Published rates and what they hide

Plenty of products publish a number. Here is why we do not, and what we do instead.

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The challenge

Looks transparent

A headline figure reads as openness and is usually built around one customer shape. Everybody else discovers the real number later, once they are invested in the process.

Reads asTransparent
Applies toOne shape
Everyone elseFinds out later
With VendorHub

A number on the first call

You describe your situation, we give you the figure that applies to it, and you decide. It takes about five minutes and it is accurate.

Reads asSlower
Applies toYou
AccuracyHigh
The challenge

Buried in a footnote

The variables that actually move the price sit below the headline, which is why the quoted figure rarely survives contact with a real requirement.

VariablesBuried
HeadlineMisleading
TrustDamaged
With VendorHub

Stated plainly

How many people need access, and which tier fits. Those are the two things that move the number and we will say so before you ask.

VariablesTwo
StatedUpfront
TrustKept
The challenge

Priced per supplier

Charging by supplier count penalises exactly the teams who most need onboarding software, and it makes budgeting unpredictable.

ModelPer supplier
BudgetingUnpredictable
IncentiveOnboard fewer
With VendorHub

Not a pricing lever

Supplier volume does not change what you pay, so onboarding your whole supply base properly costs no more than onboarding part of it.

ModelPer user and tier
BudgetingPredictable
IncentiveOnboard properly
The challenge

Everyone is a prospect

The pricing conversation assumes the product suits you, because qualifying you out costs the seller something.

QualificationLate
Honest noRare
Cost to youWeeks
With VendorHub

We will say if we do not

If you onboard a handful of suppliers a year and a shared folder is working, we will tell you that on the call rather than three weeks in.

QualificationEarly
Honest noGiven
Cost to youOne call
What moves the number

And what does not

How many people need access

The main driver. Buyers, reviewers, compliance and administrators all count, and read only access is usually cheaper.

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Which tier fits

Driven by volume and how much separation of duties you need rather than by company size.

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Not how many suppliers you onboard

Supplier volume does not change the price, so onboarding the whole supply base costs no more.

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Not how many documents you store

Document volume is not a pricing lever. Collecting evidence properly is what the product is for.

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Questions about cost

Including the awkward ones

Why is there no price on this page?
Because any figure we published would be wrong for most people reading it. What you pay depends on how many people need access and which tier fits, and we would rather give you an accurate number for your situation than a headline rate that turns out not to apply.
Is this a way of hiding an expensive product?
No, and you can test that by asking for the number in the first five minutes of the call. We will give it to you. What we will not do is publish a figure that suits a ten person team and misleads a three hundred person one.
How quickly can we get a number?
On the first call, once we know roughly how many people need access and which tier fits. There is no requirement to sit through a demonstration first if pricing is all you want.
Which tier will we need?
Most teams start on Growth, because multilingual intake, continuous screening and questionnaires per supplier type are usually the reasons they came looking. Team suits a single group getting their records in order.
Can we start smaller and move up?
Yes. Questionnaires, supplier records and documents carry across, so moving tier adds capability rather than requiring anything to be rebuilt.
Does the price depend on how many suppliers we onboard?
No. Supplier volume does not change the price. A team onboarding four hundred suppliers pays the same as one onboarding forty at the same tier.
Do you charge suppliers anything?
No. Suppliers never pay to complete onboarding, and they never create an account. Charging the supply base is a practice we would rather not copy.
Is there a minimum commitment?
That is part of the conversation. Bring your actual constraints, including budget cycle timing, and we will tell you plainly whether we can work within them.

Ask us for the number

Bring roughly how many people need access and one supplier you would rather not onboard by email. You will leave the call with a figure and a straight answer about fit.

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