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ComplianceFederal compliance checklist for vendors
A practical FY26 guide for procurement teams, mapped to VendorHub screens. · 6 min read
Publish form + UEI
Invite vendor
SAM + sanctions clear
Review evidence
Approve FY26 version
This is a working checklist for FY26 procurement—not a separate VendorHub module. Line up identity, exclusions, evidence, scoring, and approval with Onboarding forms, Vendors, EP Score, and the exclusions and sanctions sweep.
Capture federal identity on the form
Require the UEI (SAM.gov) constant so the value is validated, not pasted as free text. Add CAGE/NCAGE, DUNS, and EIN/TIN when your program needs them. Collect SAM.gov registration proof as a file field.
- ✓Use branching so export or small-business questions only appear when they apply.
- ✓Constants keep identifiers consistent for later EP Score lookups.
Screen exclusions and sanctions after submit
Once the vendor submits, EP Score runs the live public-records suite. For federal clearance, look first at SAM exclusions, Trade.gov CSL, and OFAC SDN. The dashboard sweep aggregates those hits and can recalculate stale vendors.
- ✓Watchlists at /dashboard/watchlists are an operations tool, not a sidebar item.
- ✓BIS, EU, and World Bank are not live-scored; CSL and OFAC cover production screening.
SAM exclusions
Clear
Trade.gov CSL
Clear
OFAC SDN
Clear
Watchlists
Ops only
Collect and review evidence in onboarding
Use file questions for insurance, certifications, and registration packets. After submit, review each file, comment, approve or reject the file, and use Request Documents when something is missing. Document completeness is a review workflow, not an EP Score input.
Use EP Score as a gate, then approve the form
There is no score before the form is completed. Treat scores below 60 as flagged for review. Do not treat the score as form approval—approve or reject the submission on Form responses, and keep versions by compliance year.
- ✓Good starts at 60; Excellent is 80+.
- ✓Reject requires a reason and a resubmit path.
Run this checklist on every new vendor
Use the live 13-source suite plus onboarding evidence. FAPIIS, CPARS, and several sanctions lists are Coming soon—do not mark a vendor cleared against those sources until they are in the live suite.
- ✓Publish a form with UEI and the evidence fields your program needs.
- ✓Invite by email, then confirm SAM registration status and expiry.
- ✓Confirm no live hits on SAM exclusions, Trade.gov CSL, or OFAC SDN.
- ✓Review documents, document any score below 60, then approve or reject.
Publish form + UEI
Invite vendor
SAM + sanctions clear
Review evidence
Approve FY26 version
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